Show picked answers in bold, with an icon

What you make

The printed table when the technician picked "Gas leak":

The idea

Each answer has two rows in the table. One row is bold and has the icon. One row is normal. Each row has a rule, so only one of the two rows prints.

The two rows for one answer, and the rule on each row:

Watch it done

Watch it on YouTube: youtu.be/Y-rLUbc31Dg

Part 1: Start a blank form

1. Click New, then Start new form, then Blank form.
2. Type a form name and a badge in the top bar, for example Hazards Demo and DEMO. The Preview does not show without them.

Part 2: Make the question

3. In the items list, under Questions, click Multiple Choice (Multi-Answer).
4. On the right, in Question, type Hazards Found.
5. Under Choices, type the answers: Gas leak, Exposed wiring and Water damage. Click Add for each answer after the second.
6. Tick Hidden (not printed). The table prints the answers, so the question itself must not print.

Part 3: Add the table

7. In the items list, under Layout, click Table. The new table has a heading row and two rows.
8. Double-click the words of the heading row and type a title, for example Hazards.

Part 4: Make the row for a picked answer

9. Click the first cell of row 2.
10. On the right, set This cell holds to Answer icons (tick, cross…). Question must show "Hazards Found".
11. Under For each answer, print, set "Gas leak" to Warning. Set its colour to Red.
12. Set each other answer to Nothing.
13. Click the second cell of row 2. Set This cell holds to Text.
14. In Text, type Gas leak. Tick Bold.
15. On the right, click Show this row only when to open it. Click Add a rule.
16. Set the rule to: "Hazards Found", is, "Gas leak".

Part 5: Make the row for an answer that is not picked

17. Click the first cell of row 3. In Text, delete the word "Label". The cell stays empty.
18. Click the second cell of row 3. Set This cell holds to Text.
19. In Text, type Gas leak. Do not tick Bold.
20. Open Show this row only when. Click Add a rule.
21. Set the rule to: "Hazards Found", is not, "Gas leak".

Part 6: Add the next answer

Do this part one time for each more answer.

22. Right-click the last row. Click Insert row below. This gives a new normal row at the bottom.
23. Right-click the last bold row, the one with the icon. Click Insert row below.
24. Right-click that new row. Click Move row down. The new bold row is now just above the new normal row.
25. In the new bold row, click the second cell. In Text, type the name of the next answer, for example Exposed wiring. If the cell already has words, replace them.
26. Click its icon cell. Set the answer you copied the row from to Nothing (the first time, "Gas leak"). Set the new answer to Warning and Red.
27. Add the rule: "Hazards Found", is, and the new answer, for example "Exposed wiring".
28. In the new normal row, click the second cell. In Text, type the same name. If the cell already has words, replace them.
29. Add the rule: "Hazards Found", is not, and the new answer, for example "Exposed wiring".

Part 7: Look at the result

30. Click Preview.
31. On the right, under Sample answers, tick and untick the answers.
32. Check each answer. A ticked answer shows the red icon and bold words. An unticked answer shows normal words.

Good to know

• Use the right-click menu for a new row. The toolbar button Add a row below this one adds a different row: a label and a new question.
• A new row from the right-click menu keeps the icon settings and the bold. It does not keep the rule. Add the rule each time.
• In the Layout view, each row with a rule shows a small note, for example "Printed only when Hazards Found is Gas leak". Use it to check your rules.
• For a narrow icon column: click table settings at the top of a cell's settings, then change Column widths.
• A question can have 10 answers at most. For a longer list, make a second question, and use it in the rows of its own answers.